Dental practices depend heavily on reliable supply chains. Gloves, sterilization pouches, disinfectants, dental burs, bonding agents, and other consumables are ordered constantly. Even small pricing differences on high-use products can translate into significant supply cost reduction.

One dental office approached We Find Supply looking for a structured review of their purchasing strategy. They were working with two major national dental suppliers—both reputable and well-established. However, like many practices, they had not performed a detailed cost analysis in years.

They weren’t looking to overhaul their system.
They wanted measurable savings without disrupting operations.

The Situation: Two Major Suppliers, No Cost Review

The office sourced nearly all consumables from two large distributors. While this provided convenience, it also created:

  • Automatic reordering without price benchmarking
  • Limited visibility into alternative purchasing options
  • Incremental price increases over time
  • No strategic bulk optimization

There was nothing “wrong” with their suppliers. The issue was simply lack of review.

Our Process: Procurement Analysis, Not Supplier Replacement, but dental supply cost reduction

We did not attempt to replace their entire supply chain.

Instead, we focused on precision.

1. Invoice and SKU Analysis

We reviewed purchasing data and identified:

  • High-frequency items
  • Products with noticeable markup
  • Items purchased consistently at non-optimized quantities
  • Categories where alternative sourcing was realistic

This targeted approach allowed us to isolate opportunities rather than disrupt everything.

Pallet loaded with mixed bulk dental supplies including nitrile gloves, face masks, disinfectant wipes, dental burs, and cleaning solutions, representing high-volume purchasing and dental supply cost reduction strategies.

2. Strategic Price Benchmarking

Using our sourcing network, we compared pricing on select products that showed strong potential for cost reduction.

In several cases, savings were achieved simply by:

  • Identifying alternative authorized distributors
  • Locating equivalent compliant products
  • Recommending bulk purchasing thresholds
  • Adjusting ordering strategy

Some orders continued through their existing suppliers.
Others were managed directly through We Find Supply when we could secure better pricing.

The Result: Nearly $14,800 in Annual Savings

By reducing costs on select high-use products—not everything—the practice achieved:

  • Approximately $14,700–$14,800 in projected annual savings
  • Cost reductions on nearly 30 commonly used items
  • Maintained product quality and regulatory compliance
  • Zero operational disruption

The key insight:
You do not need to change everything to generate meaningful dental supply cost reduction. Targeted optimization delivers measurable results.

Important Clarification on Branded Dental Products for dental supply cost reduction

Many brand-name dental products operate under strict distribution agreements and controlled pricing structures. In those cases, significant discounts are often unrealistic.

We are transparent about this.

If pricing cannot be improved responsibly and compliantly, we do not recommend changes. Our role is not to push supplier replacement—it is to identify legitimate savings opportunities.

Why Dental Supply Cost Reviews Matter

Dental practices are high-consumption environments. Gloves, sterilization materials, burs, and chemicals are reordered continuously. Even small per-unit reductions multiply across the year.

A structured dental procurement review can:

  • Improve cost visibility
  • Identify selective optimization opportunities
  • Reduce unnecessary markups
  • Strengthen long-term purchasing strategy

This case demonstrates that working with major suppliers does not automatically mean pricing is fully optimized.

Smarter Procurement, Without Disruption

We Find Supply helps dental practices: BIG or SMALL

  • Analyze current purchasing behavior
  • Benchmark select products
  • Recommend strategic adjustments
  • Manage orders where better pricing is available

Sometimes savings come from replacing suppliers.
Sometimes they come from simply knowing where to buy smarter.

And the result was nearly $14,800 saved in one year—without changing everything.

Contact us for a confidential supply review.
If there are real savings opportunities, we’ll show you exactly where they are.
If not, we’ll tell you that too—plainly and transparently.